Executive Assistant

As the Executive Assistant, you are the strategic partner and the operational backbone of our leadership team. You will focus on maximizing our executives' time and ensuring our daily operations run seamlessly. This role is a blend of calendar gatekeeping, high-level project coordination, and proactive problem-solving. This position is a contract role and the team works fully onsite at the office in New York City. Apply today for immediate consideration!

Responsibilities:

• Keep complex, fast-moving calendars organized, anticipating scheduling conflicts before they happen.
• Warmly greet and screen incoming calls, balancing a welcoming tone with total discretion and confidentiality.
• Organize both internal huddles and high-stakes external meetings.
• Map out smooth, end-to-end travel itineraries.
• Own the details for company events, from picking the perfect catering to locking down reliable transportation.
• Breeze through invoices and expense claims, ensuring alignment company policies using Concur
• Help orchestrate seamless onboarding and offboarding, making sure new team members have the tech, tools, and access they need on day one.
• Craft polished, clear, and professional messages in both English and Spanish for everyone from interns to executives.
• Keep vital department docs including org charts and executive bios, sharp, accurate, and up to date.
• Assist with checking spreadsheets and presentations so the team is always client-ready.

Requirements:

• 4+ years of experience as an Executive Assistant

Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).