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A deep dive into Team 6’s winning approach at AI Lawcraft 2025. At AI Lawcraft 2025, Team 6 (Evelyn Bizimana, Hermela Mulugeta, and Muna Isman), leveraged the Saga workflow builder to develop CaseAI - a solution designed to streamline UDI’s student visa processing. The solution addresses a long-standing and frustrating bottleneck in Norwegian public administration. Student Challenges ➣ Up to 8-month processing times, causing prolonged anxiety and uncertainty ➣ Unclear and complex requirements, contributing to a 40% rejection rate ➣ Limited access to caseworkers, creating communication barriers ➣ Missing or incorrect documentation, leading to repeated delays Caseworker Burden ➣ High caseloads, often exceeding 50 cases per worker ➣ Manual document verification, taking 3–4 hours per application ➣ Seasonal backlogs, especially ahead of semester start dates ➣ Limited capacity for personalized guidance and support CaseAI automates the upload and validation of application documents against relevant requirement databases, identifying errors and omissions early in the process and preventing unnecessary delays. Students receive real-time updates on application status, while caseworkers use a dedicated dashboard that provides full visibility into applicant profiles, automated completeness checks, and efficient communication with multiple applicants simultaneously. Built to support multiple languages and comply with Norwegian immigration regulations and GDPR requirements, CaseAI significantly reduces processing times, increases transparency for both applicants and caseworkers, improves overall application quality, and shows strong potential to scale across other casework areas. AI Lawcraft 2025 would not have been possible without the generous support of our sponsors. We would like to extend our sincere thanks to BI Norwegian Business School, Saga, Advokatforeningen, Advokatfirmaet Lippestad, Advokatfirmaet Hjort, Lovdata, Thommessen, Advokatfirmaet Føyen AS, and FutureLaw Conference for making this event possible.

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